How To: Delegate Email Access

Description

A delegate in Microsoft Outlook is another user who has permission to send calendar requests and even emails on your behalf, as though they were sending from your account, without needing to be logged in to your account. This article explains how to set someone as a delegate in Outlook.

Steps

1. Open Microsoft Outlook
2. On the upper left-hand corner of Outlook, click File
3. On the Account Information page, click Account Settings, then Delegate Access
   
4. Click Add
5. Find the user you are trying to add in the address list, double-click their username, and then click OK
   Note: This person must exist within the Exchange Global Address list; some users are listed as invisible within this list and cannot be added as delegates. That user can change their visibility in the address list by contacting Human Resources.
6. The Delegate Permissions dialog box opens.
   In the Delegate Permissions dialog box, you can accept the default permission settings or use the drop-down option boxes to select custom access levels for Exchange folders. Each option box enables selection of one of the following delegate permission levels; Reviewer, Author, or Editor.
   • Reviewer - Enables the delegate to view items in your folder.
   • Author - The delegate can read and create items, including emails and meeting tasks, and then send them on your behalf.
   • Editor - This permission encompasses all of the abilities of Author, with the additional ability to modify and delete items created by you.
     
     If you want to notify the delegate of changed permissions, check the Automatically send a message to delegate summarizing these permissions box.
7. When done, click OK and then OK again.