How To: Host a Zoom Meeting

Purpose and Outcomes

This article is intended to assist faculty in the utilization of Zoom Meetings.

Zoom Meeting is a web conferencing solution that meets a wide variety of collaboration needs. Zoom Meetings is used for collaborating outside of the classroom environment. Examples of use include distance meetings, digital office hours, video calls, and remote interviews. Participants are invited individually by email with a meeting link.

Creating Your Account and Signing In

1. Open your web browser and navigate to duq.zoom.us
2. Click the Sign In button
   
3. Enter your Duquesne MultiPass information
4. Click Login
   
5. You will be taken to your Zoom Profile screen
6. In the top right-hand corner, you can select: Schedule a Meeting, Join a Meeting, Host a Meeting, and Sign Out

Scheduling a Meeting

1. Click Schedule a Meeting
   
2. Either use the existing Topic name or change the Topic name of the meeting
   
3. Use the dropdowns to set the following:
   • a. When – The time the meeting will begin
   • b. Duration – How long will the meeting take
   • c. Time Zone – Determine based on your current time
   • d. Recurring meeting – Schedule all future Zoom meetings
     
4. If Recurring Meeting is enabled (based on weekly recurrence):
   • a. Recurrence  – select Daily, Weekly, Monthly, or No Fixed Time
   • b. Occurs on – select each day the Zoom meeting is scheduled
   • c. End date – select the last day you want to schedule meetings for
     
5. Security
   • a. Passcode – We highly recommend enableing a passcode. Once checked enter a numerical password.
     • A password can contain up to 10 characters
   • b. Waiting Room – If you want to manually admit participants into the meeting, enable the Waiting Room
     
6. Confirm Video and Audio options
   • a. Video – set to Off for Host and Participants. When set to Off, video will not be on automatically when launching the meeting. Host and Participants will turn the video on once in the meeting
   • b. Audio – set to Both. Participants are able to connect to audio either by Telephone or Computer Audio
     
7. Confirm the Meeting Options, choosing the options that meet your needs. To do this, next to Options, click Show to show the Options.
   
8. Alternative Host – You may add an Alternative Host to host the meeting in your absence, or co-host alongside you.
   • Only individuals who have a Duquesne email address and have activated their Duquesne Zoom account can be added as an Alternative Host.
     
9. Click Save
10. After scheduling a meeting, you will be taken to the Manage "My Meeting" screen, containing a Join URL
    
11. Email the Join URL or the invitation to those you are inviting to the meeting
    

Starting a Meeting

1. Select Meetings on the left menu
   
2. Hover over the meeting name, then click the Start button
   
3. Open the Zoom launcher when prompted
4. Select your preferred audio connection; either Computer Audio or Phone Call