Hosting a Zoom Meeting inside Canvas (Faculty)

Purpose and Outcomes

This article is intended to assist faculty in the utilization of Zoom Meetings within a Canvas course site.

Zoom Meetings is a web conferencing solution that meets a wide variety of collaboration needs, including collaborating inside the classroom environment.

Table of Contents

Activating your Duquesne Zoom Account

Before accessing Zoom through a Blackboard course site, you must activate your Duquesne Zoom account. This only needs to be done one time.

  1. Open your web browser, and navigate to the following link: https://duq.zoom.us
  2. Click the Sign In button
    A screenshot of the duq.zoom.us sign-in page.
  3. Enter your Duquesne Multipass information
  4. Click Login
    A screenshot of the web application login for MultiPass
  5. You will be taken to your Zoom Profile screen
  6. Click Sign Out to complete the activation process.
    A screenshot of the duq.zoom.us Sign Out button

Accessing a Zoom Meetings Tool from within your Canvas Site

  1. Select the Zoom Meetings link from the course menu.
    A screenshot of the Zoom Meetings link in the Canvas menu

Scheduling a Meeting

  1. After accessing the Zoom Meetings tool, click the Schedule a New Meeting button
    A screenshot of Zoom's Schedule a New Meeting button
  2. Either use the existing Topic name or change the Topic name of the meeting
    A screenshot of the Zoom Schedule a Meeting screen highlighting the Topic field
  3. Use the dropdowns to set the following:
    • a) When – The time the meeting will begin.
    • b) Duration – how long will the meeting take
    • c) Time Zone – determine based on your current time zone
    • d) Recurring meeting – schedule all future class meetings
      A screenshot of meetings dropdowns in Zoom Canvas 
  4. If Recurring meeting is enabled (based on weekly recurrence):
    • a) Recurrence – select Daily, Weekly, Monthly, or No Fixed Time
    • b) Occurs on – select each day the course is scheduled to meet
    • c) End date – select the last day of class
      A screenshot of the recurrence options in Zoom
  5. Security
    • a.) Passcode – We highly recommend enabling a passcode. Once checked enter a numerical password
      Note: a password can contain up to ten characters
    • b.) Waiting Room – If you want to manually admit participants into the meeting enable the Waiting Room.
      A screenshot of the Zoom security options
  6. Confirm Video and Audio options
    • a.) Video - set to Off for Host and Participants. When set to Off video will not be on automatically when launching the meeting. Host and Participants will turn the video on once in the meeting.
    • b.) Audio - set to Both. Participants are able to connect to audio either by Telephone or Computer Audio
      A screenshot of Zoom video and audio options
  7. Confirm the Meeting Options - choose the options that meet your needs
    1. Note: If enabling recording, we recommend choosing the option In the cloud since this will automatically add the recording to your Zoom account and easy to share with students. Do not select, On the local computer if you are conducting class in the physical classroom as those recordings will be lost when the computer is restarted.
      A screenshot of Meeting Options in Zoom
  8. Alternative Host
    1. Add an Alternative Host to host the meeting in your absence or co-host the meeting alongside you.
      Note: Only individuals who have a Duquesne email address and have activated their Duquesne Zoom account can be added as an Alternative Host.
      A screenshot of the Alternative Hosts field
  9. Click Save
    A screenshot of the Save icon

Starting a Meeting

A screenshot of the Firefox Launch Application screen

  1. After scheduling a meeting:
    1. Immediately by selecting the Start this Meeting
      A screenshot of the Start this Meeting button
    2. Or, return to Zoom Meetings at a later date and select Start
      A screenshot of the Zoom Meetings Start screen
  2. Open the Zoom launcher when prompted
    Note: On your first time using Zoom, you will need to download the Zoom application.
  3. Select your preferred audio connection, either Computer Audio or Phone Call
    • a.) Join with Computer Audio
      A screenshot of the Join with Computer Audio form on Zoom
    • b.) Join by Phone Call. If joining by phone, follow the instructions
      A screenshot of the Join by Phone Call conference form on Zoom
  4. View the different meeting controls available during the session
    A screenshot demonstrating the various meeting controls in Zoom, beginning with Mute/Unmute Microphone in the lower-left, Start/Stop Video, then View Security Options, Manage Participants, Create Polls, Chat, Share Screen/Stop Sharing Screen, Record to the Cloud, Enable Breakout Rooms, and finally the Once finished, End the meeting button

Manage Audio

  1. Click the arrow to the right of Mute/Unmute audio
  2. From this drop-down
    • a.) Select a Microphone
    • b.) Select a Speaker
    • c.) Test Speaker & Microphone or Switch Audio
      A screenshot of the Manage Audio dropdown in Zoom

Manage Video

  1. Click the arrow to the right to Start/Stop Video
  2. Select a Camera
    A screenshot of the Camera Select dropdown in Zoom

Security Options

  1. Select Security
  2. Enable or Disable various security options
    • a.) Note: To allow participants to share their screen, you will have to enable Share Screen
      A screenshot of Zoom's Security Options dropdown

Share Screen

  1. Select Share Screen
    A screenshot of the Share Screen icon in Zoom
  2. Select the Screen you wish to Share
    • a.) Note: If you are sharing a video or YouTube video check the box next to Share computer sound
      A screenshot of the Share Screen window with Share computer sound highlighted
  3. Click Share
  4. When sharing your screen, the meeting controls will display at the top of your screen
    A screenshot of Zoom Meeting controls in Share Screen mode, with the top left bar beginning with Mute/Unmite Microphone, then Start/Stop video, then View Security Options, View and Manage Participants, Create Polls, Start a New Share Screen, Pause Share, Annotate on the screen, Remote Control, then a More dropdown, open to show Chat and Breakout Rooms, and End the Meeting in the dropdown at the bottom of the dropdown

Manage Participants

  1. Click to view Participants and select a meeting feedback option
    A screenshot of the Participants menu in the Zoom bar
  2. View Participants
  3. If needed, select a meeting feedback option
    A screenshot of the meeting feedback screen in Zoom

Chat

  1. Click Chat to begin chatting with host and participants
    A screenshot of the Zoom toolbar with Chat highlighted
  2. Enter your message into Type message here area and click Enter to send
  3. Share Files through the Chat
  4. Access meeting Chat settings
    A screenshot of Zoom displaying the Chat settings window in the lower right-hand corner.

Record Meeting

  1. Click Record
  2. Select Record to Cloud (we recommend recording to the cloud)
    A screenshot of the Zoom record options

Polls

  1. Refer to Creating a Poll
    • Note: Polls at Duquesne are automatically enabled
  2. Using the Polls/Quizzes Library
    • You can manage a central library of polls for meetings. When a poll is marked as available to all meetings, it will appear in the list of polls that can be launched in a meeting
  3. Launching a Poll

Breakout Rooms

  1. Refer to Getting Started with Breakout Rooms
    • Note: Breakout Rooms at Duquesne are automatically enabled
  2. Pre-Assigning Breakout Rooms
  3. Allowing Students to Choose their Breakout Room

End Meeting

  1. Select End Meeting to close the meeting
    A screenshot of the Zoom toolbar, with End highlighted

View Meeting Recordings

Note: Both faculty and student will follow the below instructions to view Zoom Meeting recordings

  1. Select Cloud Recordings
    A screenshot of the Meetings page, with Cloud Recordings highlighted
  2. Click the name of the recording
    A screenshot of the Cloud Recordings meetings tab with a recording highlighted
  3. Click to play the recording
    • Note: Students do not see the Download or Share options
      A screenshot of the Cloud Recording Details page

Attendance Reports

Attendance reports can be run up to 30 days after your meeting has ended by following the steps below:

  1. Log into https://duq.edu/zoom using your MultiPass credentials
  2. Select Reports from the left-hand menu
  3. Select Usage
    A screenshot of the Usage Reports screen in the duq.edu/zoom website
  4. In the Participants column, click on the number of participants for the meeting you wish to view
    A screenshot of the Reports menu in Zoom, with an arrow pointing to the Participants number
  5. Place a checkmark next to Show unique users to eliminate potential duplicate names of participants who exited/entered the meeting more than once.
  6. Click Export
    A screenshot of the meeting participants screen with an Export button highlighted

Data will be downloaded to your computer as an Excel file. Note that if users did not log into their Zoom account at https://duq.zoom.us prior to joining, their full name may not be displayed in the report.

Poll Reports

If you conducted a poll during your meeting, you can access responses up to 30 days after your meeting has ended by following the steps below:

  1. Log into https://duq.edu/zoom using your MultiPass credentials
  2. Select Reports from the left-hand menu
  3. Select Meeting
    A screenshot of the Usage Reports screen directing to getting to Poll Reports via the Meeting option
  4. Click to select Poll Report
  5. Click Search
  6. Click Generate for the report that you wish to view
    A screenshot of the Meeting Report Queue
  7. Click Download for the desired report
    A screenshot of the Download Report Queue option

Data will be downloaded to your computer as an Excel file. Note that if users did not log in to their Zoom account at https://duq.zoom.us prior to joining, their name will display as “Guest” in the report. Also, if your poll was set to anonymous, you will not see names displayed.

Additional Resources

For more information on using Zoom Meetings, visit https://duq.edu/zoom or the Zoom Support page. Videos can be found on additional Zoom Meetings topics including:

Update Zoom Client

To make sure you are running the most up to date version of Zoom, we recommend you visit Zoom’s Download Center.

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Details

Article ID: 60
Created
Mon 11/7/22 10:47 AM
Modified
Wed 11/15/23 8:52 AM

Related Services / Offerings (2)

Canvas is the University's Learning Management System (LMS) where faculty post course materials and assignments.
Zoom is a video conferencing platform that can be used through a computer desktop or mobile app, and allows users to connect online for video conference meetings, webinars and live chat.