Hosting a Zoom Meeting inside Canvas (Faculty)

Purpose and Outcomes

This article is intended to assist faculty in the utilization of Zoom Meetings within a Canvas course site.

Zoom Meetings is a web conferencing solution that meets a wide variety of collaboration needs, including collaborating inside the classroom environment.

Table of Contents

• Activating your Duquesne Zoom Account
• Accessing a Zoom Meetings Tool from within your Canvas Site
• Scheduling a Meeting
• Starting a Meeting
• Manage Audio
• Manage Video
• Security Options
• Share Screen
• Manage Participants
• Chat
• Record Meeting
• Polls
• Breakout Rooms
• Zoom Whiteboard
• End Meeting
• View Meeting Recordings
• Attendance Reports
• Poll Reports
• Additional Resources
• Update Zoom Client

Activating your Duquesne Zoom Account

Before accessing Zoom through a Blackboard course site, you must activate your Duquesne Zoom account. This only needs to be done one time.

1. Open your web browser, and navigate to the following link: https://duq.zoom.us
2. Click the Sign In button
   
3. Enter your Duquesne Multipass information
4. Click Login
   
5. You will be taken to your Zoom Profile screen
6. Click Sign Out to complete the activation process.
   

Accessing a Zoom Meetings Tool from within your Canvas Site

1. Select the Zoom Meetings link from the course menu.
   

Scheduling a Meeting

1. After accessing the Zoom Meetings tool, click the Schedule a New Meeting button
   
2. Either use the existing Topic name or change the Topic name of the meeting
   
3. Use the dropdowns to set the following:
   • a) When – The time the meeting will begin.
   • b) Duration – how long will the meeting take
   • c) Time Zone – determine based on your current time zone
   • d) Recurring meeting – schedule all future class meetings
      
4. If Recurring meeting is enabled (based on weekly recurrence):
   • a) Recurrence – select Daily, Weekly, Monthly, or No Fixed Time
   • b) Occurs on – select each day the course is scheduled to meet
   • c) End date – select the last day of class
     
5. Security
   • a.) Passcode – We highly recommend enabling a passcode. Once checked enter a numerical password
     Note: a password can contain up to ten characters
   • b.) Waiting Room – If you want to manually admit participants into the meeting enable the Waiting Room.
     
6. Confirm Video and Audio options
   • a.) Video - set to Off for Host and Participants. When set to Off video will not be on automatically when launching the meeting. Host and Participants will turn the video on once in the meeting.
   • b.) Audio - set to Both. Participants are able to connect to audio either by Telephone or Computer Audio
     
7. Confirm the Meeting Options - choose the options that meet your needs
   1. Note: If enabling recording, we recommend choosing the option In the cloud since this will automatically add the recording to your Zoom account and easy to share with students. Do not select, On the local computer if you are conducting class in the physical classroom as those recordings will be lost when the computer is restarted.
      
8. Alternative Host
   1. Add an Alternative Host to host the meeting in your absence or co-host the meeting alongside you.
      Note: Only individuals who have a Duquesne email address and have activated their Duquesne Zoom account can be added as an Alternative Host.
      
9. Click Save
   

Starting a Meeting

1. After scheduling a meeting:
   1. Immediately by selecting the Start this Meeting
      
   2. Or, return to Zoom Meetings at a later date and select Start
      
2. Open the Zoom launcher when prompted
   Note: On your first time using Zoom, you will need to download the Zoom application.
3. Select your preferred audio connection, either Computer Audio or Phone Call
   • a.) Join with Computer Audio
     
   • b.) Join by Phone Call. If joining by phone, follow the instructions
     
4. View the different meeting controls available during the session
   

Manage Audio

1. Click the arrow to the right of Mute/Unmute audio
2. From this drop-down
   • a.) Select a Microphone
   • b.) Select a Speaker
   • c.) Test Speaker & Microphone or Switch Audio
     

Manage Video

1. Click the arrow to the right to Start/Stop Video
2. Select a Camera
   

Security Options

1. Select Security
2. Enable or Disable various security options
   • a.) Note: To allow participants to share their screen, you will have to enable Share Screen
     

Share Screen

1. Select Share Screen
   
2. Select the Screen you wish to Share
   • a.) Note: If you are sharing a video or YouTube video check the box next to Share computer sound
     
3. Click Share
4. When sharing your screen, the meeting controls will display at the top of your screen
   

Manage Participants

1. Click to view Participants and select a meeting feedback option
   
2. View Participants
3. If needed, select a meeting feedback option
   

Chat

1. Click Chat to begin chatting with host and participants
   
2. Enter your message into Type message here area and click Enter to send
3. Share Files through the Chat
4. Access meeting Chat settings
   

Record Meeting

1. Click Record
2. Select Record to Cloud (we recommend recording to the cloud)
   

Polls

1. Refer to Creating a Poll
   • Note: Polls at Duquesne are automatically enabled
2. Using the Polls/Quizzes Library
   • You can manage a central library of polls for meetings. When a poll is marked as available to all meetings, it will appear in the list of polls that can be launched in a meeting
3. Launching a Poll

Breakout Rooms

1. Refer to Getting Started with Breakout Rooms
   • Note: Breakout Rooms at Duquesne are automatically enabled
2. Pre-Assigning Breakout Rooms
3. Allowing Students to Choose their Breakout Room

End Meeting

1. Select End Meeting to close the meeting
   

View Meeting Recordings

Note: Both faculty and student will follow the below instructions to view Zoom Meeting recordings

1. Select Cloud Recordings
   
2. Click the name of the recording
   
3. Click to play the recording
   • Note: Students do not see the Download or Share options
     

Attendance Reports

Attendance reports can be run up to 30 days after your meeting has ended by following the steps below:

1. Log into https://duq.edu/zoom using your MultiPass credentials
2. Select Reports from the left-hand menu
3. Select Usage
   
4. In the Participants column, click on the number of participants for the meeting you wish to view
   
5. Place a checkmark next to Show unique users to eliminate potential duplicate names of participants who exited/entered the meeting more than once.
6. Click Export
   

Data will be downloaded to your computer as an Excel file. Note that if users did not log into their Zoom account at https://duq.zoom.us prior to joining, their full name may not be displayed in the report.

Poll Reports

If you conducted a poll during your meeting, you can access responses up to 30 days after your meeting has ended by following the steps below:

1. Log into https://duq.edu/zoom using your MultiPass credentials
2. Select Reports from the left-hand menu
3. Select Meeting
   
4. Click to select Poll Report
5. Click Search
6. Click Generate for the report that you wish to view
   
7. Click Download for the desired report
   

Data will be downloaded to your computer as an Excel file. Note that if users did not log in to their Zoom account at https://duq.zoom.us prior to joining, their name will display as “Guest” in the report. Also, if your poll was set to anonymous, you will not see names displayed.

Additional Resources

For more information on using Zoom Meetings, visit https://duq.edu/zoom or the Zoom Support page. Videos can be found on additional Zoom Meetings topics including:

• Host Meeting Controls

• Record a Meeting

• Sharing Your Screen

Update Zoom Client

To make sure you are running the most up to date version of Zoom, we recommend you visit Zoom’s Download Center.