Description
If you need to send an email to a large number of recipients, we recommend requesting a mailing list. The University uses LISTSERV to create and manage electronic mailing lists.
This article describes three methods for sending mailings to a LISTSERV distribution list.
Please note: The maximum size limit for attachments on lists is 512KB. If you have a file larger, please use Box and share the Box link.
On This Page
To access the complete LISTSERV manual, click the button below:
Steps
Sending a Message Using the Outlook Client
- Start a new email in Outlook
![A screenshot of the Outlook client, with New Email selected](https://services.duq.edu/TDPortal/Images/Viewer?fileName=dfc26313-a34e-4a69-86ee-0adfd27794d8.PNG)
- Enter the address of your LISTSERV list in the To... field, compose the email, and Send it
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Sending a Message using the LISTSERV Web Interface
- Navigate to List Management, then List Dashboard
![A screenshot of the List Dashboard option in LISTSERV](https://services.duq.edu/TDPortal/Images/Viewer?fileName=6fa82848-7ad3-425f-a9ae-667754635762.PNG)
- Select your list from the list dropdown, and click Update
- Once your list is selected, all previous mailings from that list will be displayed
- Select the hamburger menu on the right-side of the window and click Post Message
![A screenshot of the List Management Dashboard with the hamburger menu dropped down and an arrow pointing to the Post Message option](https://services.duq.edu/TDPortal/Images/Viewer?fileName=0cde7a3b-d7eb-46be-9ba4-c772756b284f.PNG)
- Fill out your message by giving a Name of sender, a Subject, and a Body for your email
- You can optionally choose a delivery time by using the Show Advanced button
- Under Delivery, you can choose deliver immediately or schedule delivery for a future time.
- Press Send Message to deliver this email
![A screenshot of the Message Posting form](https://services.duq.edu/TDPortal/Images/Viewer?fileName=0dba20c1-865f-41a4-a9a6-104c281dad71.PNG)
You may optionally check Send Copy of Message to Self to send a test message to yourself while distributing the email.
Sending a Message with a Template
- Navigate to List Management, then to List Dashboard
![A screenshot of the List Dashboard option in LISTSERV](https://services.duq.edu/TDPortal/Images/Viewer?fileName=6fa82848-7ad3-425f-a9ae-667754635762.PNG)
- Open the hamburger menu on the right-side of the window and click Send Newsletter
![A screenshot of the List Management page with the hamburger menu dropdown and Send Newsletter highlighted](https://services.duq.edu/TDPortal/Images/Viewer?fileName=578ef557-d438-4c5b-9eef-03bbd7e61d0f.PNG)
- Under Template Categories, choose Announcement or Newsletter
- Under Select Template, choose a template; you can see previews for the template beneath the form
- Click Next
![A screenshot of the Template form under Newsletter Creation](https://services.duq.edu/TDPortal/Images/Viewer?fileName=16a00a53-2a83-440d-972b-8e3bd9db914b.PNG)
- Fill out the sender name and subject details
- Click on the placeholders in the body of the email in order to make changes to them
![A screenshot of an email template with no placeholders filled out, but the Name and Subject fields filled out with examples](https://services.duq.edu/TDPortal/Images/Viewer?fileName=7a9bbeb2-c0d1-412d-bcf0-32ae83a4f365.PNG)
- Once completed, select Save and then Next
- If you want any plaintext in the body of the email, add it to the Plain Text box
- You can send a Test Message by adding your address to the Test Addresses form and pressing Send Tests
![A screenshot of the Test Addresses form](https://services.duq.edu/TDPortal/Images/Viewer?fileName=195cffbd-b07b-4f8d-b0da-d375c15707af.PNG)
- After reviewing the test, if all looks correct, click Send