How To: Mail to a LISTSERV List

Description

If you need to send an email to a large number of recipients, we recommend requesting a mailing list. The University uses LISTSERV to create and manage electronic mailing lists.

This article describes three methods for sending mailings to a LISTSERV distribution list.

Please note: The maximum size limit for attachments on lists is 512KB. If you have a file larger, please use Box and share the Box link.

On This Page

To access the complete LISTSERV manual, click the button below:

LISTSERV List Manager's Owner's Manual

Steps

Sending a Message Using the Outlook Client

  1. Start a new email in Outlook
    A screenshot of the Outlook client, with New Email selected
  2. Enter the address of your LISTSERV list in the To... field, compose the email, and Send it
    A screenshot of an example Test List email'

Sending a Message using the LISTSERV Web Interface

  1. Navigate to List Management, then List Dashboard
    A screenshot of the List Dashboard option in LISTSERV
  2. Select your list from the list dropdown, and click Update
  3. Once your list is selected, all previous mailings from that list will be displayed
  4. Select the hamburger menu on the right-side of the window and click Post Message
    A screenshot of the List Management Dashboard with the hamburger menu dropped down and an arrow pointing to the Post Message option
  5. Fill out your message by giving a Name of sender, a Subject, and a Body for your email
  6. You can optionally choose a delivery time by using the Show Advanced button
    • Under Delivery, you can choose deliver immediately or schedule delivery for a future time.
  7. Press Send Message to deliver this email
    A screenshot of the Message Posting form
    You may optionally check Send Copy of Message to Self to send a test message to yourself while distributing the email.

Sending a Message with a Template

  1. Navigate to List Management, then to List Dashboard
    A screenshot of the List Dashboard option in LISTSERV
  2. Open the hamburger menu on the right-side of the window and click Send Newsletter
    A screenshot of the List Management page with the hamburger menu dropdown and Send Newsletter highlighted
  3. Under Template Categories, choose Announcement or Newsletter
  4. Under Select Template, choose a template; you can see previews for the template beneath the form
  5. Click Next
    A screenshot of the Template form under Newsletter Creation
  6. Fill out the sender name and subject details
  7. Click on the placeholders in the body of the email in order to make changes to them
    A screenshot of an email template with no placeholders filled out, but the Name and Subject fields filled out with examples
  8. Once completed, select Save and then Next
  9. If you want any plaintext in the body of the email, add it to the Plain Text box
  10. You can send a Test Message by adding your address to the Test Addresses form and pressing Send Tests
    A screenshot of the Test Addresses form
  11. After reviewing the test, if all looks correct, click Send
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Related Services / Offerings (2)

Email
Students, faculty and staff receive University email account through our Microsoft Office 365 subscription, which provides access to email, calendaring and other collaboration tools.
ListServ - Email Distribution Lists
ListServ is used to create and manage electronic mailing lists.