Description
If you need to send an email to a large number of recipients, we recommend requesting a mailing list. The University uses LISTSERV to create and manage electronic mailing lists.
This article describes three methods for sending mailings to a LISTSERV distribution list.
Please note: The maximum size limit for attachments on lists is 512KB. If you have a file larger, please use Box and share the Box link.
On This Page
To access the complete LISTSERV manual, click the button below:
Steps
Sending a Message Using the Outlook Client
- Start a new email in Outlook
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- Enter the address of your LISTSERV list in the To... field, compose the email, and Send it
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Sending a Message using the LISTSERV Web Interface
- Navigate to List Management, then List Dashboard
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- Select your list from the list dropdown, and click Update
- Once your list is selected, all previous mailings from that list will be displayed
- Select the hamburger menu on the right-side of the window and click Post Message
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- Fill out your message by giving a Name of sender, a Subject, and a Body for your email
- You can optionally choose a delivery time by using the Show Advanced button
- Under Delivery, you can choose deliver immediately or schedule delivery for a future time.
- Press Send Message to deliver this email
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You may optionally check Send Copy of Message to Self to send a test message to yourself while distributing the email.
Sending a Message with a Template
- Navigate to List Management, then to List Dashboard
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- Open the hamburger menu on the right-side of the window and click Send Newsletter
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- Under Template Categories, choose Announcement or Newsletter
- Under Select Template, choose a template; you can see previews for the template beneath the form
- Click Next
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- Fill out the sender name and subject details
- Click on the placeholders in the body of the email in order to make changes to them
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- Once completed, select Save and then Next
- If you want any plaintext in the body of the email, add it to the Plain Text box
- You can send a Test Message by adding your address to the Test Addresses form and pressing Send Tests
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- After reviewing the test, if all looks correct, click Send