How To: Schedule Meetings with Outlook and Zoom

Description

This article explains how Microsoft Outlook can be used to schedule meetings over Zoom.

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Outlook Client on Windows

  1. Launch the Software Center by opening the Start menu in the lower left-hand corner and clicking the Software Center icon
  2. Install the Zoom Outlook Plugin within the Software Center by clicking it under the list of Applications and clicking Install
  3. Open the Outlook desktop application, and switch to the Calendar view
  4. Enter meeting details like the Subject, location, and who you want to invite
  5. Click on Add a Zoom Meeting from the Zoom tab in the top right of the window. (If you need to adjust any video, audio and meeting settings for this meeting, select Settings, choose your settings and then click Add Zoom Meeting.)
    A screenshot of the Zoom tab in Outlook
  6. If prompted, sign in to your Zoom account using SSO. If prompted to enter a domain, enter “duq” so that the full domain reads “duq.zoom.us” and then you will be prompted to enter your MultiPass credentials and DUO.
    A screenshot of the Outlook sign-in screen, with the SSO option highlightedA screenshot of the Zoom SSO sign in screen
  7. Click Send to send the meeting invitation

 

Outlook on the Web (duq.edu/mail)

1. When adding an event to your calendar select the Zoom option on the top ribbon and choose Add a Zoom Meeting

2. If prompted to sign in, scroll down and select the SSO option and use DUQ as the domain. It should read Duq.Zoom.Us

           

3. Once complete, your event should have auto filled with a Zoom link and invitation.

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Related Services / Offerings (3)

Calendaring
Students and employees have access to Microsoft Office 365 calendaring through their University email account.
Software Catalog
Computing and Technology Services (CTS) licenses and supports a variety of software products.
Zoom
Zoom is a video conferencing platform that can be used through a computer desktop or mobile app, and allows users to connect online for video conference meetings, webinars and live chat.